Thank you for browsing our website.
Your use of this website (“Website”) is subject to the following terms. If you do not agree with the terms, do not use the Website. If you do use the Website, you agree to be bound by the following terms:
We have taken every care in the preparation of the material contained in the Website. However, this material may contain technical inaccuracies or typographical errors. We expressly exclude to the fullest extent permitted by law all liability howsoever arising from any such inaccuracies or errors.
We do not accept liability of any description, including liability for negligence, for any damages or losses (including, without limitation, loss of business, revenue, profits or consequential loss) whatsoever resulting from use of or inability to use the Website.
The IMPACTS website contains links to other websites. We have no control over these websites and therefore does not accept responsibility or liability for their operation or content. Please note links to the IMPACTS website are not permitted without our prior consent.
Any personal data relating to you will only be used by us in accordance with current data protection legislation and the medical confidentiality guidelines. You have a right to know about the personal data we hold about you, and to have any errors corrected. Please address all your subject access requests to the IMPACTS Secretariat c/o Burkhard Horn, Holzmarktstr. 19-23, 10243 Berlin, Germany, or email firstname.lastname@example.org.
Unless otherwise indicated, the copyright and all other intellectual property rights in the material appearing on this Website are owned by IMPACTS and their members.
IMPACTS understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.impacts.org (“Our Site”) and (subject to the limited exceptions in section 6, below) We do not collect personal data about you unless you contact us (see section 5, below). Any personal data We do collect will only be used as permitted by law.
1. Definitions and Interpretation
In this Policy, the following terms shall have the following meanings:
“Personal Data” – means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
“We/Us/Our” – means IMPACTS Europe, Hôtel de ville, Place de l’Hôtel de Ville, F-75004 Paris (France), a not for profit organisation registered in France.
2. Information About Us
- We own and operate Our Site.
- The Secretariat can be contacted by email at email@example.com
3. What does this policy cover?
4. Your Rights
As a data subject, you have the following legal rights in respect of your personal data, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data we hold about you (see section 8);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 9);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 9);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- Rights with respect to automated decision making and profiling.
If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 9 and We will do Our best to solve the problem for you.
5. What Data Do We Collect?
If you send us an email, we may collect your name, your email address, and any other information which you choose to give us.
While you visit our site, we’ll track:
- Form Fields Data: Forms Fields data includes the available field types when creating a form. We’ll use this to, for example, collect information like Name, Email and other available fields.
- Location, IP address and browser type: we’ll use this for purposes like geolocation and reducing fraudulent activities.
When you fill out a form, we’ll ask you to provide information which may include your name, address, email, phone number, and any other form fields available in the form. We’ll use this information for purposes, such as, to:
- Register you to attend events
- Or any other service the built form was created to comply with and it’s necessary information
We generally store information about you for as long as we need the information for the purposes for which we collect and use it, and we are not legally required to continue to keep it. This includes your name, address, email, phone number.
Members of our team have access to the information you provide us. For example, both Administrators and Editors can access:
- Form submission information and other details related to it
- Customer information like your name, email and address information.
- Our team members have access to this information to help fulfil entries and support you.
When you create an event you consent to being contacted by us with regards to it. You will be required to provide contact details to submit an event. We are not responsible for third party events in any way.
We reserve the right to remove or unpublish events at any time and without notice.
Event, Venue, and Organizer Information
If you create, submit, import, save, or publish Event, Venue, or Organizer information, such information is retained in the local database:
- Venue information: name, address, city, country, province, postal code, phone, website, geographical coordinates (latitude and longitude)
- Organizer information: name, phone, website, email
- Event information: website, cost, description, date, time, image
- Importing Events, Venues, and Organisers:
- All data present within a CSV or ICS file and external URLs (for events, venues, organisers, and tickets)
- Import origin data (URL from where events are being imported—such as Eventbrite, MeetUp, other compatible URL sources, and more, which can include similar or same data as listed above)
- Eventbrite Ticket information: name, description, cost, type, quantity
Please note that to create new events through the Community Events submission form, a user must hold a website account on this domain. This information is retained in the local database. It is also possible to create events anonymously, if the site owner has this option enabled.
When purchasing Eventbrite Tickets, attendee, purchaser, and order information are stored and managed by Eventbrite.
We make use of certain API keys, in order to provide specific features.
These API keys may include the following third party services: Google Maps, Facebook, Meetup, PayPal, and Eventbrite (API key, auth URL and Client Secret).
6. How Do We Use Your Data?
If We do collect any personal data, it will be processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights at all times under GDPR.
As noted above, We do not generally collect any personal data. If you contact Us and We obtain your personal details from your email, We may use them as follows:
- To reply to your email;
- To comply with our legal obligations.
Any and all emails containing your personal data will be deleted by the earlier of when the matter you contacted Us about has been resolved or twelve months after the date that you contacted Us.
You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it.
We will not share with any third parties for any purposes, any of your data collected from your email or through this website.
7. How and Where Do We Store Your Data?
We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
Your data will only be stored within the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein).
Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure any data We hold about you (even if it is only your email address).
Cookies – IMPACTS uses Google Analytics to gain insights and improve the functionality of our website. If you would like to opt out, there’s an opt-out browser add-on from Google that helps make opting out incredibly easy and convenient for users.
|Cookie Name||Default Expiration |
|__utmt||10 minutes||Used to throttle request rate.|
|__utmc||End of browser session|| Not used in ga.js. Set for interoperability with urchin.js. Historically, this cookie operated in conjunction with the |
|__utmz||6 months from set/update|| |
2 years from set/update
| Used to store visitor-level custom variable data. This cookie is created when a developer uses the |
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
8. How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Unless your request is manifestly unfounded or is excessive, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at firstname.lastname@example.org. Alternatively, please refer to Our Data Protection Policy.
9. Contacting Us
All rights are reserved. IMPACTS authorises you to view all areas of the website and to download the text to file or print for your own use. All other reproduction of text or images requires permission from IMPACTS.